Access Reports: Purpose & Functions
The purpose of reports is to assist users in viewing and analyzing data in order to make better decisions. In Access, reports can extract data from a database and present it in a user-friendly and visual format. Some common functions of reports include:
- Data aggregation and summarization: Reports can classify, aggregate, and summarize data in the database so that users can quickly understand the overview and trends of the data.
- Data analysis and comparison: Reports can assist users in analyzing and comparing data through charts, graphs, statistics, etc. Users can use reports to discover relationships, trends, and differences between data.
- Data visualization: Reports can present data to users in a visual form using charts, graphics, and colors, allowing users to easily understand and interpret the data.
- Decision support: Reports provide crucial information about data in the database, which can assist users in making better decisions. Users can use reports to identify issues, find solutions, and create plans.
- Data sharing and transferring: Reports can be shared and transferred in the form of printed or electronic documents. Users can send reports to others so that they can understand and use the data in the database.
In general, the role of reports in Access is to present data from the database to users in a visual, clear, and easily understandable way to help users better understand, analyze, and utilize the data.
